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Notice of Destruction of Special Education Records

Attention Parents/Guardians, Former Students, Eligible (Adult) Students:

Special Education records collected by Clay County Schools, which relate to the identification, evaluation, educational placement, or the provision of Special Education in the district must be maintained under state and federal laws for a period of five years after the Special Education Services have ended for the student. Special education services end when the student no longer is eligible for services, graduates, completes his or her educational program at age 21, or moves from the district. 

This notification is to inform parents/guardians and former students of Clay County Schools of the intent to destroy the Special Education, Gifted & Talented, and School Psychometric/Psychologist records of students who are no longer receiving Special Education services from 2016 and prior. The records will be destroyed in accordance with state law unless the parent/guardian or eligible (adult) student notifies Scarlet Thomas, Special Education Coordinator or Terri Grogan, Special Education Specialist at 256-396-1475 or by email at or before July 24, 2023. 

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